Administrator – Project Governance

About Citco

Citco is a global leader in fund services, corporate governance and related asset services with staff across 50 office locations worldwide. With more than $1.8 trillion in assets under administration, we deliver end-to-end solutions and exceptional service to meet our clients’ need.

For more information about Citco, please visit www.citco.com

About the Team & Business Line:

Fund Administration is Citco’s core business, and our alternative asset and accounting service is one of the industry’s most respected. Our continuous investment in learning and technology solutions means our people are equipped to deliver a seamless client experience.

As a core member of our Projects and Governance Team (PGT), you will be working with some of the industry’s most accomplished professionals to deliver award-winning services for complex fund structures that our clients can depend upon.

Reporting to the Project Manager, the Project Coordinator is part of a global team supporting CFS Operations and the Transformation Office. This role will entail working with management and various teams across Citco and be responsible for assisting with the execution of assigned projects. This role will require adaptability along with strong analytical, communication and time-management skills as assignments will be varied with competing deadlines, at times requiring a quick turn-around.

PGT is charged with providing multiple CFS Lines of Business units (Hedge Fund, CAIS, Private Equity, Real Assets, Investor Relations, and Ancillary Services) with project management governance when executing initiatives that benefit the larger CFS Organization. PGT provides a structured framework management information, allowing for timely escalation of issues and risks that success of the initiatives. Key oversight includes Global Location Strategy, Headcount Capacity Tracking, which feeds Finance Budget and Forecasting, and support of tools that provide risk mitigation opportunities (ie SDLP, Tibco workflow Tool on-boarding, and Operational Risk Log).

Stakeholders cross multiple lines of business and locations, requiring flexibility with hours at times.

Your Role:

• You will support project initiation under the guidance of the Lead/Senior Project Coordinator to define scope, tasks, timelines and identify stakeholders, primarily Project Sponsor(s) and Senior Management for the various projects to be undertaken.
• Assist the Lead/Senior Project Coordinator to execute projects independently by displaying sound judgement and proactively identifying risk and issues
• Provide support on assigned projects, managing expectations and communicating delays on projects to the Project Lead/Senior Coordinator
• Support the Lead/Senior Project Coordinator with the execution of small to medium sized projects by documenting, organizing and monitoring project activities, inclusive of the below:
  • Assist with the definition of project plans, information is gathered from appropriate stakeholders and sign-off is obtained
  • Assist with documentation detailed requirements for initiatives
  • Ensure identified risk and issues are tracked and escalated to the Lead/Senior Project Coordinator
  • Maintain project schedules
  • Perform feasibility studies or cost-benefit analysis as required
  • Participate in post projects against defined milestones
  • Track contemplated change orders according to the defined process
  • Follow standard PGT PMO procedures and tools to manage projects to successful completion

About You:

• You have a Bachelor level degree
• You are a self-starter who can demonstrate taking initiative and ownership in current role
• You are detail oriented
• You have proven time management capabilities
• You must excellent communication and organizational skills
• You are proficient in MS Office suite
• Assets/Nice to habes:
  • You have one-three years in project roles in financial domain
  • CAPM Certified and/or formal education in Project Management
  • You have experience in Project Server, SharePoint, Qlik, Jira and/or Confluence, Smartsheet
  • Understanding of how ERP, BPM, CRM and BI tools operate

Our Benefits

Your well-being is of paramount importance to us, and central to our success. We provide a range of benefits, training and education support, and flexible working arrangements to help you achieve success in your career while balancing personal needs. Ask us about specific benefits in your location.

We recognize diversity as a source of organizational pride and strength. We have made it a priority to reflect our nation’s evolving diversity in the people we hire, and the culture we create in our organization.

Citco welcomes and encourages applications from people with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the selection.

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