HR & Data Administrator

Exciting Opportunity at: G4S Secure Solutions Ireland

Position: HR & Data Administrator

Location: Ballymount, Dublin 12 (Hybrid Role 1-2 days a week in office)

Basic Pay: €39,000

Hours: 40 per week

Schedule: Monday – Friday

The HR & Data Administrator will take a knowledgeable and proactive approach to human resources activity in the organisation. The ideal candidate will play a pivotal role in supporting the daily operations of the HR department and ensuring compliance with employment laws and best practices. This position requires a well-rounded junior HR professional seeking a fast-paced environment in which to develop and focusing on elements of the employee lifecycle such as HR operational queries, onboarding, HRIS systems and data analytics. A detail-oriented professional with excellent communication skills and the ability to prioritize tasks will thrive in this role.

Core Responsibilities

Employee Onboarding:

• Gather necessary paperwork and input data into HRIS and payroll systems;
• Coordinate induction, orientation and training sessions;
• Liaise with various departments to ensure a smooth onboarding process;
• Monitor progress of new employees during onboarding period;

Employee Offboarding:

• Facilitate the offboarding process for departing employees, ensuring compliance with company procedures;
• Conduct exit interviews and compile data for HR analysis;
• Manage administrative tasks associated with offboarding such as final pay, benefits discontinuation, and asset retrieval;

HR Process & Admin:

• Administer day-to-day HR operations, ensuring accuracy and compliance with company policies and legal requirements
• Maintain and update HRIS systems, employee records, and documentation in accordance with legal standards
• Prepare and process documents related to employee activities (recruitment, training, grievances, performance evaluations, etc.);
• Assist in the development and implementation of HR policies, procedures, and programs
• Assist in organisational development initiatives including training, engagement surveys, and culture-building activities
• Participate in compliance audits such as Excellence Through People and assist with all related reporting
• Maintain accurate and up-to-date human resource files, records, and documentation;
• Support the investigation of any disciplinary or grievance matters by taking notes at meetings, preparing documentation and assisting with communication between parties;

Compensation and Benefits Administration:

• Coordinate closely with Payroll team to ensure the accurate payment and administration of employee compensation and benefits;
• Assist in the management of employee benefit programs, including health, retirement, and other benefits/schemes;

Reporting:

• Compile regular reports on HR metrics such as turnover, hiring status, benefits enrollment, etc.
• Provide reports to HR management and other stakeholders as requested;

Any other duties, management may from time to time deem necessary and reasonably require, consistent with the spirit of the role, in order to meet the ever-changing needs of the company and its employees.

Skills & Requirements:

Required:

• CIPD accredited third level qualification in human resources or related area;
• At least 1 years’ experience in HR administration or similar role;
• Good working knowledge of Google suite (i.e. Gmail, Google Sheets, Google Docs);
• Strong communication skills;
• Excellent organisational skills;
• Self-motivated and driven;
• Detail oriented;
• Ability to work in a fast-paced and pressurised environment;
• Fluent in English, both spoken and written;

Desirable:

• Previous experience working in a unionised environment.
• Knowledge of the workings of SuccessFactors HCM, Recruit & Onboard is advantageous

What’s on offer:

Recognition Programme awards

Long service awards

Star of the month awards

Pension Scheme

Employee Assistance Programme:

Legal Assistance

Financial Assistance

Consumer Advice

Career Guidance

Life Coaching

Mediation

Support for Non-Irish Nationals & their Families

Health Advice, including Physio, Podiatrists and Dietitians.

Advice on practical, day to day issues and services

Ready to Take the Next Step? If you’re excited by the prospect of a challenging and fulfilling career with G4S, apply today and start your journey with one of the world’s leading security providers. We can’t wait to hear from you!

G4S Secure Solutions Ireland is proud to be an equal opportunity employer, fostering a diverse and inclusive workplace for all.

Apply today, if a suitable match is found our talent acquisition team will be in touch to discuss further.

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